Pradeep Vallat
Founder "Niflr & Clyra""Setindiabiz’s knowledgeable, disciplined, and organized team made our company registration, tax, and IPR filings smooth, hassle-free, and worry-free."
Setindiabiz is Trusted By Leading Brands
Requirements for Trademark Certificate Certified Copy Application ✅
To apply for a trademark registration certificate, you must provide a certified copy under Rule 118 of the Trade Mark Rules, 2017. You must give these essential details and documents as prescribed by the Trademark Registry.
Trademark Number
The official application/registration number allotted by the Trademark Registry, for which a certified copy of the trademark certificate is requested, as it appears in the trademark register.
Applicant Details
The complete name and address of the trademark proprietor exactly as recorded in the Trademark Register, matching the original application details precisely.
Power of Attorney
A duly executed Power of Attorney as per Rule 21 of the Trade Mark Rules, 2017, authorising the trademark attorney engaged by Setindiabiz to represent you before the Registrar for this specific request.
Specific Reason
An apparent, justified reason for requesting the trademark certificate certified copy (e.g., pending litigation, licensing negotiations, customs recordal) supporting your application's urgency.
Process for Obtaining a Trademark Certificate Certified Copy
Our streamlined process aligns with the procedural requirements under Rule 118 of the Trade Mark Rules, 2017. We manage all formalities with the Trademark Registry, ensuring your trademark registration certificate certified copy procurement involves minimal effort while maintaining complete legal compliance throughout.
Step 1: Document & Information Collection
Initially, we gather essential information, including your trademark application/registration number and proprietor details as recorded in the register. You'll execute a Power of Attorney as per Rule 21 of the Trade Mark Rules, 2017, authorising the attorney we engage as your legal representative. This foundational step ensures we possess accurate details matching Registry records, preventing procedural delays in obtaining your trademark certificate certified copy.
Step 2: Filing Form TM-M with Fees
We draft and electronically file Form TM-M through the official IP India portal, in accordance with Rule 118 of the IP Rules. A formal application for a certified copy of the trademark registration certificate requires a government fee. The fee is ₹900 for e-filing and ₹1000 for physical filing. This critical step formally initiates your request, generating an acknowledgement receipt from the Registry's automated system immediately.
Step 3: Processing by the Registrar
Following submission, the Trademark Registrar's office reviews your request against its official records, as maintained under Section 6 of the Act. They verify applicant details, trademark status, and prepare the certified copy of the trademark certificate bearing official authentication. This internal processing typically requires 2-3 weeks, depending on the specific workload of the Registry office. We maintain regular follow-ups and track application progress.
Step 4: Issuance & Dispatch of Copy
Upon successful verification, the Registrar issues the physical trademark certificate, a certified copy, duly stamped with the official seal and signed by an authorised officer under Section 148. The authenticated document is dispatched via registered post to our office. We will immediately forward this crucial legal document to your registered address via a secure courier, ensuring a seamless and efficient completion of the entire process.
Cost of Obtaining Trademark Certificate Certified Copy
The total cost for obtaining a trademark registration certificate includes the mandatory government fee payable to the Trademark Registry and our professional service charges. The government fee varies based on the filing method (online or physical). Our transparent pricing ensures that there are no hidden charges throughout the process.
| No. | Particulars | Pricing (₹) |
|---|---|---|
| 1. | Government Fee (E-filing) | 900 |
| 2. | Government Fee (Physical Filing) | 1,000 |
| 3. | Professional Fee | 3,000 |
| 4. | GST on Professional Fee @ 18% | 360 |
| Total Cost (E-filing) | 3,260 | |
| Total Cost (Physical Filing) | 3,360 | |
Note: A priority dispatch service is available at an additional charge. Contact us for expedited delivery options. In the event of an attorney change, the charges for the change of attorney will be applicable separately.
Significance Of A Trademark Certified Copy
A trademark certificate certified copy transcends being merely a duplicate—it represents the official, legally conclusive proof of your trademark ownership under Indian law. As mandated by Section 148 of the Trade Marks Act, 1999, this document serves as irrefutable prima facie evidence, indispensable for protecting and leveraging your brand’s intellectual property across various high-stakes commercial and legal scenarios, such as infringement petitions. The following are the Key Benefits of obtaining a Certified Copy of the Trademark Registration Certificate,
Evidence in Legal Proceedings
Under Sections 134-135, certified copies serve as primary evidence in infringement suits, providing conclusive proof of ownership that courts recognise and accept nationwide.
Trademark Assignment & Licensing
Section 37 assignments and Section 48 licensing require official certified copies. Ensures smooth rights transfer and legal certainty in high-value commercial transactions.
Customs & Border Protection
The IPR Enforcement Rules 2007 mandate the submission of certified copies to prevent counterfeit imports. Customs authorities enforce your rights at borders using this official document.
Franchising Agreements
Franchisees require concrete evidence of a brand's status before investing. Certified copies provide authentic verification for franchise disclosure documents and agreements.
Collateral for Loans & Valuation
Financial institutions need certified copies for SARFAESI Act collateral or business valuations. Demonstrates the existence of intangible assets for due diligence requirements.
International Dealings
Madrid Protocol applications and overseas expansion require certified copies as universally accepted proof of Indian registration for global business operations.
Frequently Asked Questions
A Trademark Registration Certificate Certified Copy is an official attested duplicate of your trademark registration certificate or any document from the trademark file, issued under Section 148 of the Trade Marks Act, 1999. It bears the Registrar’s official stamp and signature, serving as conclusive legal proof of your trademark’s registration status and ownership details in all courts and proceedings.
The digitally downloaded certificate from the IP India website lacks evidentiary value under the Indian Evidence Act, 1872. A certified copy of a trademark certificate obtained through Form TM-M is mandated for legal proceedings, assignments under Section 37, licensing under Section 48, franchising agreements, and customs recordal, as it carries official authentication, making it legally admissible evidence.
No, trademark renewal under Section 25 through Form TM-R doesn’t require a certified copy of the registration certificate. The renewal process is completed online, along with the prescribed fees. Certified copies are primarily needed for enforcement actions, legal transactions, and evidentiary purposes in formal proceedings.
Journal publication under Rule 40 merely advertises trademarks, inviting public opposition—it’s not proof of ownership. Trademark registration certificate certified copies are official, authenticated duplicates of legal documents, serving as standalone proof of ownership with full evidentiary value in legal and commercial proceedings.
While not required, it’s strongly recommended as business best practice. Although an immediate need may not exist post-registration, having certified copies of the trademark certificate readily available saves significant time during unexpected legal disputes, sudden business opportunities, or urgent commercial transactions that require proof of ownership.
Yes, when filing Madrid Protocol applications claiming priority from Indian registrations, designated countries may request certified copies of trademark certificates as proof of home registration. This document complies with international requirements under Rule 67 of the Common Regulations of the Madrid Agreement and Protocol.
The certified copy of the trademark registration certificate contains comprehensive details, including the trademark representation, class(es), goods/services description, proprietor’s name and address, application number, registration number, registration date, and renewal due date. It bears the Registry’s official seal and the authorised officer’s signature authenticating its validity.
Form TM-M is the prescribed form under Rule 118 of the Trade Mark Rules, 2017, for requesting certified copies of trademark registration certificates. This miscellaneous petition form is filed with the Indian Trademark Registry, along with the prescribed fee of ₹900 for e-filing or ₹ 1,000 for physical filing.
Absolutely. Irrespective of your original filing agent, we can assist in obtaining a trademark certificate. You simply provide the trademark number and execute a new Power of Attorney as per Rule 21 of the Trademark Rules, 2017, specifically authorising the attorney we engage for this request—no conflict with previous representation arises.
Yes, as per Rule 118, each trademark requires a separate Form TM-M application, accompanied by the corresponding ₹900 fee. Multiple trademark certificates cannot be bundled into a single application—this ensures proper verification and documentation for each registered mark is maintained individually.
The registered proprietor, authorised agent/attorney with proper Power of Attorney, or any interested third party, can apply under Rule 118. Third parties can access public documents from the trademark file, though certain confidential documents may have restricted access.
A Power of Attorney, governed by Rule 21 of the Trade Mark Rules, 2017, authorises the trademark attorney engaged on your behalf to represent you before the Trademark Registrar. This document is essential for the attorney to file Form TM-M, correspond with Registry officials, and obtain a certified copy of the trademark registration certificate.
Yes, under Rule 118, read in conjunction with Section 148, you can request certified copies of any entry in the register or document in the trademark file, including the registration certificate, original application, examination reports, opposition notices, or any correspondence forming part of the official record.
While direct filing is legally permissible, the process involves technical formalities, online procedures, and potential correspondence with the Registry. Engaging experienced professionals like Setindiabiz ensures accurate filing, efficient tracking, and professional handling of any procedural complexities that may arise during processing.
No, the process for obtaining a certified copy of the trademark certificate remains the same for all types of trademarks, including wordmarks, logos, device marks, sound marks, and 3D marks. Form TM-M application procedures and ₹900 fees apply uniformly, regardless of the trademark’s nature or classification.
As per the First Schedule of the Trademark Rules, 2017, the prescribed government fee is ₹900 for e-filing Form TM-M and ₹ 1,000 for physical filing. This fee is non-refundable and paid directly to the Trademark Registry at the time of application submission through the official payment gateway.
No, as per government regulations, all fees paid for trade mark forms, Form TM-M, are strictly non-refundable. This applies even if applications are rejected, withdrawn, or abandoned for any reason—the fee covers Registry’s processing efforts regardless of outcome.
The standard processing timeline is approximately 4-6 weeks from the filing date, subject to Registry workload. This includes application processing, verification against records, physical preparation with stamping and signing, and postal dispatch to the address for service mentioned in the application.
Status tracking is available through IP India’s e-register portal using your trademark number. However, miscellaneous petition updates are infrequent. Setindiabiz proactively monitors your application through our established Registry contacts, providing timely updates on processing progress.
Currently, the Trademark Registry doesn’t offer official expedited processing for certified copies of registration certificates, unlike examination acceleration under Rule 34. Processing is done on a first-come, first-served basis. Ensuring complete, accurate applications from inception remains the best strategy for timely processing.
Yes, lost trademark certificate certified copies can be replaced by filing a fresh Form TM-M application with the ₹900 fee. There’s no limit on requesting certified copies—each application follows the standard process. We recommend maintaining multiple copies for different purposes to avoid repeated applications.
Section 148 of the Trade Marks Act, 1999, empowers the Registrar to provide certified copies, while Rule 118 of the Trade Mark Rules, 2017, prescribes the procedure for obtaining certified copies. These provisions ensure that certified copies of trademark registration certificates serve as prima facie evidence of the register’s contents in all legal proceedings.
The Trademark Registration Certificate Certified Copy is exclusively a physical, hard-copy document as per current regulations. It’s printed on official paper, manually stamped with the Registry’s signature and authorised by an officer under Section 148, and dispatched via regis. Digitalst—digital certified copies aren’t currently available.
The certified copy itself has no expiration date—it remains a valid historical record of the trademark’s status as of the issuance date. However, its relevance depends on the trademark’s current status; if the mark expires or is cancelled after issuance, the certified copy reflects only historical ownership.
The official seal and signature under Section 148 represent the Registrar’s authentication, certifying the document as a true, accurate copy of the original trademark registration certificate. This authentication grants the document legal validity, making it admissible evidence in courts and acceptable to government authorities nationwide.
Currently, the Indian Trademark Registry issues only physically stamped and signed certified copies of registration certificates for evidentiary purposes. The digital certification infrastructure has not yet been implemented. The Information Technology Act, 2000, provisions for digital signatures haven’t been extended to certified copies of trademark certificates as of now.
Yes, Rule 118 permits the request for certified copies of any document on the official record, including abandoned, expired, or removed trademark certificates. These historic documents are helpful for legal disputes concerning past ownership, priority claims, or establishing prior use in subsequent applications.
If assignments are recorded with the Registry under Section 45, the trademark certificate certified copies reflect the current ownership, as per official records. Ensuring recordation before requesting certified copies is crucial—unrecorded assignments won’t appear, which may lead to legal complications in ownership disputes.
For clerical errors in certified copies, Rule 112 permits filing a rectification request with the Registry. We assist in preparing the necessary documents, highlighting discrepancies, ensuring a corrected trademark registration, and issuing a certified copy promptly, without additional government fees for Registry errors.
While rare, applications may face objections for incorrect trademark details, unpaid fees, or requests for confidential documents not open to public inspection under Rule 121. SetIndiaBiz ensures accuracy in all, minimising rejection possibilities through meticulous application preparation.