Registered Office Change

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A company’s registered office may be changed within the city, between the jurisdiction of two ROC within the same state, or it may be shifted from one state to another. We help with necessary ROC filing and approval.

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Various Options for a Foreign Corporation
Change Registered Office Local Limits of City
Approval of Board of Directors Is the Only Requirement. Easy and Straightforward procedure. We deliver it within same day.
From One City to Another Within Same ROC
Approval of both director and shareholder is required. You need to file MGT-14 and INC-22 with the ROC.
From Jurisdiction of One ROC to Another
For this process there is an additional requirement of newspaper publication and approval of the RD.
From One State to
The shifting of registered office from one state to another there is a detailed process prescribed in the law.

Registered Office Change in Company

The registered office of the company may be shifted from one place to another by following the procedure as prescribed in the Companies Act and Rules made thereunder. However, the process and documentation are dependent on the nature of change. There are four scenarios which are possible while dealing with the change of the registered address of the company.
However, the change in the registered address of the company in the same city is more common and also easy to do.
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Four Scenarios Are as under
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Documents Required for Change in Registered Office

S.No A. Documents Required for Filing Form -INC-22
New Address of Company for The Registered Address
Title document, If the new address is owned by the company, or
Rent Agreement + Rent Receipt, of the new address, or
Utility Bill of Premises & NOC From Owner of the new address
Copy of the Board Resolutions for filing with ROC
Certification by professionals (CA/CS/CMA)
Filing of Form INC-22 with MCA Govt Fee

Process of the Change of Registered Office Address

STEP 1 – New Address To Be Identified
The process starts with the identification of a new address for the registered address of the company in compliance with Local Land Rules.
STEP 2 – Execute Rent/Lease Agreement With Landlord
The new premises should be occupied by the company only after proper document is executed, such as Sale deed or Rent Agreement.
STEP 3 – Obtain NOC From The Address Owner
In case the new address is not owned then, a NOC is required from the owner of the premises. Download NOC For Company Office
STEP 4 – Board Meeting To Pass Resolutions
In the properly convened meeting of the Board of Directors adopt a Board Resolution for Change of the Registered Address with simple majority.
STEP 5 – Intimate ROC By Filing INC-22
The change of the registered address must be intimated within 30 days of the date of effective change of registered address by filing Form INC-22.
STEP 6 – Change In All Stationary & Sign Board
After the registered address is changed the company must make changes in all its signboards, marketing material.

Frequently Asked Questions About Registered Office Change

The registered office of a company is the address of the company in the register of the company maintained by the registrar of companies (ROC). As per section 12 of the companies act, it is mandatory to maintain the registered address of the company, which should be a physical address capable of receiving official communication from government department.
Yes, The company can very well change its registered office anywhere in India. However the methodology, process and documentation shall differ based on a specific case. There are four kinds of case for the shifting of registered address of the company. You may learn more on each topic by clicking below topics:
  1. Change of Registered Office Within The Same City
  2. Shifting of Registered Office From one City to Another City within same ROC/State
  3. Shifting of the Registered Office from one city to another within the same ROC
  4. Shifting of Registered Office from one State to Another
The answer depends on case to case. In case the change of registered office is within the same city then this is the easiest method. However while changing from one state to another it shall require approval of the regional director of the company.
The change in the ROC has to be intimated to the registrar of companies by filing form INC-22, with which supporting document in the form of the ownership papers/Rent agreement and NOC from the powner is attached. The Form INC-22 must be attested by a practicing Chartered Accountant or Company Secretary or a Cost and Management Accountant.
For change in the registered office of the company within the same city there is no requirement of any prior approval from the central government, however the board of directors must approve such changes and the company should file Form INC-22. However in case the shifting of the registered office is from one state to another then prior approval of the regional director having jurisdiction is required.

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