Company Registration in India
Incorporation of Pvt Ltd Company
Private Limited Company Registration is easy, online and fast. We provide DIN, DSC, Name Approval, MOA, AOA and Company Registration Certificate in all our packages with PAN and TAN Numbers. Start your company today!
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Company Registration in India - Overview
The first step towards Company Registration in India is to understand the very meaning of a Private Limited company is an incorporated entity of two or more like-minded promoters that comes together with a common objective as defined in the Memorandum of Association (MOA). To understand the meaning of Private Limited Company, you need to know what the words “Private” and “Limited” imply. The word ‘Private’ simply means that shares cannot be sold on a public platform or to the general public. The word ‘Limited’ conveys that the company restricts the liability of shareholders up to their unpaid share capital. A company comes into existence as a legal entity after its registration with the ROC under the Companies Act of 2013. For this, you can avail of our end-to-end services of Company Registration at the most affordable prices.
- Digital Signature (DSC)
- Director Identification Number (DIN)
- Name Availability Search
- Name Approval (RUN)
- Drafting of MOA & AOA
- Certificate of Incorporation
- e-PAN for Company
- Filing of SPICe Plus Form
- Tan Number for Company
- GST Registration
- EPFO & ESIC Registration
- Professional Tax Enrollment (PTEC)
* The items may differ based on the service package that you sign up with us.
Checklist for Company Registration in India
Let’s discuss the minimum requirement or eligibility for Incorporation of Company in India. The checklist given below is for ready reference and the promoters must go through the same and ascertain their eligibility before proceeding with the Incorporation of company in India.
1. Minimum 2 Shareholder & 2 Directors
Shareholders are the co-owners of the company. They can either be individuals or non-individuals, Indian or foreign in origin. Directors, on the other hand, are responsible for controlling the management of the company and acts as its agent. They are appointed by the Shareholders of the Company. Only individuals can be appointed as directors, whether Indian or foreign in Origin.
2. Max 200 Shareholder and 15 Directors
The Companies Act caps the limit of shareholders in a Private Limited Company to 200. For counting the said number of shareholders the shareholding by present or ex-employee under ESOP scheme is not counted. The company can have a maximum of 15 directors, however in case more directors are required the same may be increased with the approval of the Registrar of Companies.
3. One director must be Resident in India
Out of all the directors appointed in a Private Limited Company, at least one should be a resident Indian. Under the Companies Act, a director is considered to be a resident Indian if he has resided for more than 120 days in India in the immediately preceding financial year. Prior to the 1st of April 2021, this limit was more than 182 days. However, in a notification dated 1st of February, 2021, the MCA amended the provisions of the Companies Incorporation Rules, to reduce this limit to more than 120 days. This notification, and hence, the altered limit became effective from the 1st of April, 2021.
4. New and Unique Name for Company
The name of a company is the perfect way to communicate its brand to the general public. So, the name must not only be unique, but must also ideally communicate the business activity of the company. or the industry that it belongs to very aptly. Moreover, there are several significant laws like the Companies Act, the Trademark Act, and the Names & Emblems Act that prescribe certain guidelines for naming a Private Limited Company. Precisely, the name must not be identical or closely resemble the name of an existing company / LLP / a Trademark. More importantly, it must not be misleading and, therefore, must not contain words that show the patronage of the Government.
5. A premises to maintain Registered Office
A Private Limited Company must be incorporated or registered with a valid office address. This is the address where all the correspondence and official communications for the company shall be addressed. Moreover, the company will have to maintain all its statutory documents, records and registers and this address only. The premises where the registered office is located can be rented or self-owned. It must be a fully-constructed and lockable premise on residential or commercial land.
A Private Limited Company is one of the most preferred choices of entrepreneurs in India, the reason being the huge number of benefits a Private Limited Company offers to all its stakeholders including the shareholders, creditors, directors, and as a matter of fact, the business itself. Compared to other business structures, these benefits are enough to justify the preferability of Private Limited Company. In the table below, we have mentioned all such benefits in detail.
Documents Required for Company Registration in India
Correct documentation is key to fast and easy incorporation of your private limited company. list of documents that we need for Private Limited Company registration online is divided into two broad categories, namely, the documents of all the promoters and the documents of the proposed registered address of the company.
| Promoter Document | Registered Address Related |
|---|---|
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We recommend you send the soft copies of documents along with the filled questionnaire that our startup advisors will share with you. We will verify the information and legal documents sent to us. Please contact us for further clarifications and a copy of the prescribed NOC format.
Stepwise Company Registration Process in India
STEP 1 – Documentation & DSC
The Basic Documents of the Promoters (Directors or Shareholders) and Proof of the Registered Office are required to begin the process. The first thing that we do is to make the make the Digital Signature (DSC) of promoters as the application for incorporation of the company is filed electronically and signed with the DSC. STEP 2 – Name Approval For the Company
As discussed earlier, the new company name must be new and unique, complying with the guideline issued for name approval of the company. Ideally few names in order of preference should be filed in Spice Plus form at the time of Private Limited Company Registration online. However, to be doubly sure about the name availability, an advance application may be filed with the ROC in the prescribed RUN form only to obtain the Name Approval. Making a separate application in RUN is advisable when the promoters intend for a specific name for the company, however, it involves additional cost. STEP 3 – Drafting of MOA & AOA
The Memorandum of Association is the constitution of the company, that defines the objects for which the company is incorporated. The articles of association (AOA) are the internal rules of the company. We help promoters to draft the MOA and in particular the Main Object of the company and the AOA, commensurate to the requirement of the companies act, of 2023. STEP 4 – Filing SPICE Plus Form
To register a company, we need to file the SPICE Plus form to the ROC along with the prescribed attachments such as the promoter’s personal KYC documents, documents of the registered office address, MOA and AOA. The application is signed using a Digital Signature Certificate. STEP 5 – Issue of Company Registration Certificate
After your SPICE Plus application is approved by the ROC, the procedure of Private Limited Company Registration online gets completed. As a conclusive proof of registration, the ROC issues a Certificate of Registration. The Certificate also contains CIN, and company registration number. Under the integrated incorporation process following registrations are also done simultaneously by the ROC. | Registration or Enrollments Under Spice Plus | |
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Compliances for a Private Limited Company
The company is a creation of law and is governed by the provisions of the Companies Act, 2013. To ensure transparency, governance and to protect the interest of all the stakeholders such as ROC, Shareholders, Directors, Investors and Tax departments, there are few compliances and related filings that have to be completed within their due dates. We help in meeting all the required compliances within their due dates with ease. The prescribed compliances may be categorized in following four types. We are explaining the one time compliance here. For details on Regular, Event based and annual compliances, you can talk to our expert startup advisors.
ONE TIME COMPLIANCE
Immediately after a Private Limited Company is incorporated, it has to fulfil certain statutory compliances prescribed by the Companies Act and obtain local registrations based on the place where the company is registered. Following is the list of compliance with their due dates. Our startup advisors are available for detailed discussion.
Under the Companies Act, 2013
| S.No | Name of Compliance | Due Date |
|---|---|---|
| 1. | Within 30 Days of Incorporation | |
| 2. | Issue of Share Certificate | Within 60 Days of Incorporation |
| 3. | Stamp Duty Payment on Share Certificate | Within 30 Days of Certificate Issue |
| 4. | Filing of INC-20A (Declaration for Business Commencement) A company can not start its operations unless and until this declaration is filed to the ROC in the prescribed form INC-20A within 180 days of incorporation. You have to ensure the following before filing INC-20A
| Within 180 days of incorporation |
Local/State Level Compliance: There are few state-level or municipality-level registration or enrollment which may be applicable to any company starting a business in a specific state or within the jurisdiction of a particular municipal corporation. While we strongly recommend you contact us for a detailed overview of the applicable compliance, an indicative list is as under.
| S.No | Registration/Enrolment Name | Due Date |
|---|---|---|
| 1. | Shops & Establishment Act (With Labour Department) | Within 30 Days of Incorporation |
| 2. | Deposit of Professional Tax (Applicable in some states) | Within 30 days of Incorporation |
| 3. | Trade License (based on nature of business) | Within 30 days of Incorporation |
| 4. | Registration under Labour Welfare Fund (LWF) | Varies from State to State |
| 5. |
Activity Based License | Prior to Starting Activities |
| 6. | MSME Registration | ASAP |
How to close a Private Limited Company?
As mentioned earlier, a company is the creation of law and has perpetual succession, meaning that it exists beyond the lives of its promoters. In case the company has to be closed for any reason, we have to first ascertain whether the company is an “Active Company” or an “Inactive/Defunct Company”. The approach to closing the company shall vary based on the above determination. Following is the brief method of closing a company based on its type.
| Closure of an Inactive/Defunct Company (Striking-off by the ROC) | Closure of an “Active Company” by NCLT |
|---|---|
To close a defunct or inactive company there is a simplified process, where the ROC based on the affidavit and indemnity bond of the directors struck off the company from the register of companies. To be eligible for simplified closure by filing the STK-2 application, the applicant company should fulfill the following criteria. | An active company that has some business, employees, assets or liability may make an application to the National Company Law Tribunal (NCLT). The process of closing an active company is complicated in comparison to closing an Inactive or defunct company. We at Setindiabiz provide end to end service to close the company. |
Frequently Asked Questions About Company Registration
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To register a company
How can I register a Company in India?
To register a company, you can file an online application in form SPICe+ to the ROC. The process is simple and completely online. We at Setindiabiz take care of the end to end process for registering your company.
How much does it cost to register a company in India?
Company registration cost in India is determined by three factors.
- Number of shareholders and directors in the company
- The authorised capital of the company,
- the state where the registered office of the company is located.
Which type of Company Registration is best?
You can register several types of companies under the Companies Act of 2013. Each of these companies have distinct features and can be registered for different purposes. For a start-up, registering as a small company is the best.
How do you register a small company in India?
Small companies are companies with capital contribution less Rs.2 crores and turnover less than Rs.40 crores in the previous financial year. To register a small company, you can follow the same procedure as that of Pvt Ltd Company Registration in India online.
Is it better to register as a Limited Company?
Yes. It is better to register as a Limited Company. A limited Company restricts the liabilities of its shareholders upto the unpaid amount of their equity share capital.
How to check Company Registration Status?
To check company registration status online, you can visit the website of the Ministry of Corporate Affairs. Click on the “MCA Services” tab.. Click on “View Company / LLP Master Data” from the dropdown. Enter the CIN of the company and you can check the company registration status.
