Director DIN KYC Filing

Annual filing of DIR-3(KYC)

The person holding a DIN must update their KYC every year by filing the eform DIR-3(KYC) with the registrar of companies before the 30th of September. We assist the director or partner of LLP in filing Director KYC.
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Filing of Director KYC 2022 (DIN-3 KYC) With ROC

Director KYC is a process mandated by the Indian Ministry of Corporate Affairs, whereby every director who possesses an active Director Identification Number or DIN has to file their KYC details like name, age, address, nationality, PAN number and much more, to the MCA annually. The requirement is mandatory and is prescribed under Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014.
Play Video about How to File DIR-3 KYC Online? | File DIR 3 KYC - Need, Eligibility, Process, Documents

But why exactly is Director KYC required? Let me explain!

Well, the main purpose behind making the Director KYC a compulsory compliance is to maintain a comprehensive and updated database of all directors appointed in companies registered across India. The database helps the government track the legal status of these directors, expectedly preventing any chances of misuse of identities and forgery leading to fraudulent activities on the part of the directors. Moreover, Director KYC also encourages efficient regulation of companies across India by regulatory bodies like the MCA, the ROC, the SEBI, and so on.
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Last Date
30 September

No Government fee payable if the DIN KYC is filed within the due date of filing.

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Late Filing
Late Fee ₹5000/-

Filing on or After 1st Oct attracts a Late Filing Fee of ₹5000/- for each director.

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Who should file Director KYC?

The annual compliance related to Director KYC must be fulfilled by all directors who have an Active DIN or Director Identification Number status. It doesn’t matter if they are currently employed as a director or not.
In other words, if you are a director in a company and have an active DIN status, or if you were once a director in a company but have now resigned from your post or have been declared disqualified to act as a director, yet your DIN status is still active, you will have to keep filing Director KYC form unless you surrender your DIN voluntarily your DIN is cancelled by the appropriate authority.
So, the bottomline here is, the requirement for filing Director KYC depends on the status of DIN and not the status of employment of the director.

What are the forms filed for Director’s KYC?

e-Form DIR-3 KYC:

e-Form DIR-3 KYC is an online form available on the MCA website and is used to file Directors’ KYC for the first time, that is if the concerned director has never filed the DIR-3 KYC form before. Besides, if there is any change or alteration in the KYC details of the concerned director, this form can be used to update the MCA of such changes. You can access the form on the MCA website and fill out all the details explicitly into it. However, for filing all your subsequent Director’s KYC devoid of any new changes, you have a simpler and easier option.

Web-based DIR-3 KYC Form:

The Web-based DIR-3 KYC Form is used to file all the Directors’ KYC after the first KYC has already been filed using the e-Form DIR-3 KYC. The form is web-based and comes pre-filled with most of the data after the concerned director has entered his DIN Number. So, you can simply say that this form is used to merely verify the old KYC details of the director. And that is why it cannot be used to file the Director’s KYC if there has been any new changes in the KYC details of the concerned director.

Process of Filing Director’s KYC

The process of Filing Director’s KYC can be completed in just 5 simple steps – checking DIN status, accessing the correct form, filling all the details in the form, verifying using OTP, and finally certifying and digitally signing the form before its submission to the MCA. Let’s understand each of these steps one by one.
STEP 1 – Checking DIN Status
The first step is to check whether your DIN status is active or not, as by now I hope you know that Director’s KYC is to be filed if the DIN status is active. For checking the DIN status, you can directly visit the MCA website and go to the DIN section, under the MCA services Tab. If you need any help, you can contact us. Details are given in the description of this video. Once you are sure that your DIN status is active, you can move to the next step.
STEP 2 – Accessing the correct form
We have already discussed the two forms available for filing Director’s KYC: e-form and web-based form DIR-3 KYC. You know very well which one of these is to be used under what circumstances, right? So, now all you need to do is visit the MCA Website and choose the correct form and get started! I will repeat once again. The e-form is to be used if you have never filed Director’s KYC before or if there are some new changes to be made in the old KYC details of the director. If you have already filed DIR-3 KYC before and there are no new changes to be made, you can use the pre-filled web based form.
STEP 3 – Filling in all the details
After you have access to the correct form, you can fill in and verify all the required KYC details of the director. These include the name of the director, his address, age, nationality, NRI status, gender, date of birth, PAN number, ID Number, Aadhar Number, DIN Number, mobile number and email ID. If the Form is Web-based, most of these details shall come pre-filled and the director will just have to enter his DIN number.
STEP 4 – OTP-Based Verification
After filling in all the details, you will have to conduct any of the Mobile Number and Email ID you have provided in the form. Basically after you enter the mobile number and email ID, you will have to click on the “Send OTP” button. Immediately after this, OTPs will be sent to both your Mobile and email. You have to furnish both these OTPs correctly in the form to complete the verification process.
STEP 4 – Certification & Digital Signature
The last step is the signature and Certification of the DIR-3 KYC form. Be it the e-form or the web-based form, both will be signed by the concerned director whose KYC details are being filed using a Digital Signature Certificate. We provide Digital Signature Certificates at the most affordable prices for this purpose. For further assistance you can contact us, the details are given in the description of this video. You can also watch our detailed video on DSC for complete information.

Besides the director, certification of the form will also have to be obtained by a practicing Chartered Accountant, Company Secretary or Cost Management Accountant. This certification will guarantee the authenticity of the details and documents provided in the DIR-3 KYC Form.

After the form is successfully signed and certified, you can submit it on the MCA website and complete the process of Director KYC Filing. No government fee is prescribed for submitting the form before the due date, but a late filing fee shall be applicable in case of delayed submission. We will discuss this in a few minutes.

List of Documents Required For Director KYC Filing

Photograph
Front-facing latest passport size colour photograph of the director of Partner of LLP in JPEG Format.

Address Proof
Passport, Voter Card, Driving Licence, Electricity Bill, Telephone Bill or Aadhaar (Not Older Than 2 Month)

Pan Card
PAN is mandatory for Indian Citizens, Please submit a copy of your pan card. Ensure that the particulars are updated

Mobile Number for OTP
Mobile number is required for OTP verification. Foreign citizens must give their overseas mobile No.

Passport
Passport is mandatory for Foreign Citizens, However, if the Indian applicant has a passport then it is mandatory to file.

Email ID for OTP
Furnish your email id on which the government can send communication and OTP for verification
Download Questionnaire for Director KYC

What is the due date for Filing DIR-3 KYC?

The due date for filing the DIR-3 KYC form is 30th September of every year for the previous financial year. For instance, the Director’s KYC for Financial Year 2022-2023 ending on the 31st of March 2023, will be the 30th of September, 2023. DIR-3 KYC has to be filed on or before this due date, and if not done so, a penalty worth Rs.5,000 will be imposed on the concerned director. Moreover, the DIN of the director may be deactivated by the appropriate authority until further notice. These consequences are not just financially challenging but have the potential to negatively impact the professional reputation of the concerned director. So, we strongly recommend the timely filing of DIR-3 KYC at all costs and under all circumstances.

Frequently Asked Questions About Director KYC

MCA21 system will mark all approved DINs (allotted on or before 31st March 2022) against which DIR-3 KYC form has not been filed up to 30th September 2022 as ‘Deactivated’ with a reason as ”Non-filing of DIR-3 KYC”. A person whose DIN is deactivated is disqualified to hold the office of directorship in any company.
Director KYC is an annual process to file updated contact information of the director with the Registrar of companies in DIR-3 KYC Form. There is no government filing fee to file the DIN KYC; However, if the same is not filed within its due date, then the associated DIN gets deactivated, and there is an additional fee of ₹ 5000/- for the reactivation of the Director Identification Number (DIN)
Every person, whether a director or designated partner in an LLP who has been allotted DIN on or before 31st March of a financial year must submit an e-form DIR-3KYC with the Registrar of Companies.
The filing of director KYC in DIR-3 (KYC) already began on 1st April 2022 and the last date of filing the same is 30th September 2022. If not filed within its due date then it would attract an additional fee or fine of Rs 5000/- for each defaulting partner
For the persons whose director identification is allotted between FY 2021-22, the Director KYC is filed by way of uploading an eform DIR-3 (KYC) after certification by practising CA, CS or CMA. However, in the case of subsequent filing, the web KYC service is available at MCA Portal.
Yes, Director KYC filing with the ROC is an annual activity, and the same is to be filed every year to keep the DIN effective & activated.
The director KYC filing starts on 1st April and can be filed without any government fee up to 30th September; however, there is a late filing fee of up to ₹5000/-after the date as mentioned earlier. Hence for all practical purposes, the last date is 30th September 2022.
You should check your email address, where the MCA sends confirmation mails after approval of the DIN KYC. In case of difficulty, you may consult us.
The Director KYC Filing has just begun with effect from 1st April 2022 for the FY 2021-22; the last date to comply is 30th September. There is, as such, no extension for the DIN KYC.
There is no government fee for the DIN KYC filing, whether by way of Web-Based KYC or through the DIR-3 (KYC) filing. However, if the filing is delayed beyond the due date of 30th Sep 2022, then a fine or additional fee of ₹5000/- is applicable.
Yes, filing of DIR-3 KYC would be mandatory for disqualified directors also.
MCA21 system will mark all approved DINs (allotted on or before 31st March 2022) against which DIR-3 KYC form has not been filed up to 30th September 2022 as ‘Deactivated’ with a reason as ”Non-filing of DIR-3 KYC”. A person whose DIN is deactivated is disqualified to hold the office of directorship in any company.
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