Director KYC Filing (DIR-3)

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We offer assistance in filing the Director's KYC to the ROC using the DIR-3 (KYC) Form. This is a mandatory annual compliance for Company Directors or Designated Partners of LLP who were allotted the Director Identification Number (DIN) on or before March 31st, 2025. Avoid ₹5,000 penalty. File before September 30th deadline

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OTP Based KYC

Simple web verification for returning directors with unchanged details - just confirm existing info using one-time password verification.

₹500

First Time (Form Based)

Complete filing with CA/CS/CMA certification needed for initial DIN registration or when updating personal particulars/credentials.

₹1000

Foreign National

Specialised service for international directors needing cross-border documentation support and additional verification requirements.

₹4250 ($50)

What is Director KYC Filing?

Every year, directors in India with a DIN need to update their information with the government by September 30th through Director KYC. It's like renewing your directorship credentials. Miss the deadline, and you're in trouble: your DIN gets deactivated, and you'll need to pay ₹5,000 to reactivate it. But the real problem is that you can't function as a director anymore - no signing documents, no attending board meetings. This can seriously disrupt your company's operations and delay important business decisions.

No	Feature	Details
1	Governing Law/Body	Rule 12A, Companies (Appointment and Qualification of Directors) Rules, 2014; Ministry of Corporate Affairs (MCA)
2	Annual Due Date	30th September
3	Govt. Fee	NIL, when filed within the due date. ₹5000 if filed after the due date.
4	Professional Fee	Starts from ₹500 + GST (per DIN)
5	Typical Process Time	1-3 Working Days (Subject to MCA processing & client document submission)
6	Compliance Penalty	DIN Deactivation; Potential Penalty under Sec 450, Companies Act, 2013
7	Online Portal	MCA V3 Portal (www.mca.gov.in)

Adding to the complexity, directors must navigate between the e-Form DIR-3 KYC and web-based DIR-3 KYC options, a decision particularly challenging after recent amendments, which is why Setindiabiz provides expert assistance to ensure timely and accurate filing, offering streamlined online processes for both submission types to protect directors from penalties while maintaining DIN compliance and operational continuity.

Understanding Director KYC Filing Process

To help you better understand the Director KYC filing process, we've created a comprehensive video guide that walks through all essential aspects of compliance. Watch this tutorial to learn about the legal framework and filing procedures and avoid common mistakes:

This video covers everything from Rule 12A requirements to practical filing steps. Take 10 minutes to watch and eliminate confusion about your Director's KYC obligations.

Who needs to file the Director KYC

It is mandatory for every person who has been allotted a Director Identification Number (DIN) on or before the end of the last financial year, i.e. 31st March, to file the KYC of the director in the prescribed format called the DIR-3 (KYC) Form to the Registrar of Companies (ROC). This means every person with a DIN issued on or before 31st March 2025 is required to file the Form DIN KYC starting 1st April 2025 and must file their KYC before 30th September 2025

DIN Number is allotted on or before 31 March
MCA Website Link to know DIN Details
Recommended even if resigned as director
DIN can be surrendered if not used before

Even if a person has resigned as a director, doesn't hold any directorship, or is not a designated partner of any LLP, they still need to file the Directors KYC. The only criterion for applicability of filing the Director KYC is the possession of a DIN. It is interesting to note that If a person has been allotted a DIN, the same cannot be surrendered if it has been previously used in any directorship or as a designated partner of an LLP. The DIN can only be surrendered if the DIN allotted is never used to become a director in a company or designated partner of an LLP.

Eligibility of Requirement to file Director KYC

The requirement to file Director KYC extends to a broad category of individuals associated with the corporate sector in India. Compliance is determined by holding a DIN/DPIN by a specific date rather than the current directorial status. The following individuals are required to file Form DIR-3 KYC annually:

DIN Holders

Every individual who has been allotted a Director Identification Number (DIN) on or before the 31st of March of any given financial year is required to file the director KYC under rule 12A within its due date of 30th September in the next financial year.

Irrespective of Directorship

The director KYC filing obligation exists even if the individual does not currently hold a directorship in any company or a designated partner in an LLP. Compliance is tied to the DIN itself, not the active role.

DIN Status

The requirement applies regardless of whether the DIN status is 'Approved' or 'Disqualified'. Individuals whose DINs are 'Deactivated due to non-filing of DIR-3 KYC' must file the form (along with the late fee) to reactivate their DIN.

DPIN Holders

The definition of DIN under Rule 2(1)(d) of the Companies (Appointment and Qualification of Directors) Rules, 2014 includes the Designated Partner Identification Number (DPIN) issued under the Limited Liability Partnership Act, 2008. Therefore, Designated Partners in LLPs who hold a DPIN (which is functionally a DIN) must also file DIR-3 KYC annually.

Nationality

The KYC requirement applies equally to Indian nationals and Foreign nationals holding a DIN.

Exemption based on Allotment Date

Individuals who are allotted a DIN after March 31st of a financial year are not required to file DIR-3 KYC by September 30th of that same calendar year. Their first KYC filing will be due by September 30th of the following year. For example, if DIN is allotted on April 10, 2024 (FY 2024-25), the first KYC filing is due by September 30, 2025.

Purpose of Director KYC Filing

The purpose behind the annual director KYC filing with the mca is to maintain correct and accurate contact details such as Mobile, Email and Address of the director, every person who has been allotted a Director Identification Number (DIN) must file an annual KYC with the MCA before 30 September. Non filing would result in deactivation of DIN.

What is the due date for Filing DIR-3 KYC?

The deadline for filing Director KYC for FY 2023-24 is 30th September 2024. Filing must be done between 1st April 2024 and 30th September 2024. Missing the deadline results in DIN deactivation, which restricts your ability to act as a director. To reactivate a deactivated DIN, file the DIR-3 KYC (e-form or web service) with the applicable fee. The system automatically reactivates your DIN after approval. Late filing incurs a Rs. 5,000 penalty.

Due Date

30 September 2025

September 30th is the annual Director KYC deadline. Filing must be completed by this date to maintain active DIN status. The government imposes strict timelines to ensure directors' information remains current for regulatory compliance.

Government Fee

Govt Fee: ZERO (NIL)

Filing before the deadline incurs zero government fees. Late filing after September 30th attracts a flat ₹5,000 penalty fee. Additional mid-year contact updates require a ₹500 fee under recent 2024 amendments.

Late Filing

Late Filing: Allowed

Missing the September 30th deadline results in automatic DIN deactivation. Late filing requires ₹5,000 reactivation fee and prevents directors from functioning until reactivated.

What are the forms filed for the Director's KYC?

To file Directors' KYC on the MCA portal www.mca.gov.in, you can choose between web-based and form-based (DIR-3 KYC) methods. First-time filing of the director KYC is done via the prescribed pdf form "DIR-3 KYC". At the same time, the subsequent DIN KYC filings can be done via web-based filing. The web-based filing is applicable only in the subsequent year of filing and when there is no change in the director's particulars. If there are changes in the director's particulars, an application in DIR-6 must be filed first before completing the DIR-3(KYC) form. Please note that in both methods, the director’s email and mobile number are verified by OTP.

Form-Based Director KYC Filing	Web-Based Director KYC Filing
Filed in DIR-3(KYC) Pdf form Mandatory for First Timers Amendment Cases Professional Certification is a must	Simplified Process OTP Based Filing Applicable in a subsequent filing Only when there are no changes

Web-Based KYC Filing - No Documents Needed

The web-based Director KYC service offers a streamlined approach when your information remains unchanged. Unlike the e-Form DIR-3 KYC, this simplified method requires zero document submission. Think of the web-based system as an annual "check-in" for directors whose information remains consistent, while the e-form serves as the comprehensive update option when changes occur.

However, this convenience comes with an essential condition: web-based filing is only applicable when all your director particulars remain unchanged from your previous filing. If you need to update any personal information - such as your address, contact details, or other particulars - you must use the e-Form DIR-3 KYC instead, which requires complete documentation.

OTP Based Filing	Applicable only in the following situation
During web-based filing, the system verifies your identity through OTP (One-Time Password) verification sent to your registered mobile number and email address. This quick authentication process confirms you're the authorised DIN holder without requiring physical document uploads. Ensure your registered mobile and email are functional for OTP verification.	1 You have successfully filed e-Form DIR-3 KYC at least once in previous years. 2 No updates are required to any of your personal, contact, or identity information. 3 Your DIN status is either 'Approved' or 'Deactivated due to non-filing of DIR-3 KYC.' 4 You have no pending DIR-6 approval requests.

List of Documents for Director KYC Filling

The Ministry of Corporate Affairs needs to verify several aspects of your identity and professional standing. Think of this as three concentric circles of verification: who you are (identity), where you can be found (address), and how you can be reached (contact details).

For Indian Directors

Valid Passport

Notarised and apostilled address proof

Recent photograph

Recent passport-sized photograph

Digital Signature

For Foreign Directors

Valid Passport

Notarised and apostilled address proof

Recent photograph

Digital Signature

Attestation (Foreign Nationals): This is a critical step that often causes delays. Documents originating outside India (Passport, Address Proof) must be attested according to specific rules: notarised and then apostilled (if the country is a member of the Hague Apostille Convention) OR consularized by the Indian Embassy/Consulate in that country. If the foreign director is physically present in India with a valid visa, attestation by an Indian Notary Public or Gazetted Officer might be permissible. The complexity and potential cost associated with obtaining correct foreign attestations represents a significant pain point, making expert guidance particularly valuable for foreign directors.

Important Considerations

Language

If any submitted document is not in English or Hindi, it must be accompanied by a certified English translation provided by a professional translator, including their details and seal.

Validity of Address Proofs

Utility bills and bank statements used as present address proof must not be older than 2 months from the filing date for Indian residents, and not older than 1 year for foreign residents.

Unique Contact Details

The requirement for a unique personal mobile number and email ID, verified via OTP, is a key security feature. It directly links the KYC verification to the individual director and prevents the use of generic corporate contacts, thereby strengthening accountability.

Process of Filing Director's KYC Filing

The process of filing the KYC for a Company Director or designated partner of an LLP is exactly the same. It can be completed entirely online through the official portal of the MCA. Professional certification is required for the first KYC filing or filing after any amendment in KYC data. However, for subsequent filings, KYC can be done with OTP verification. Follow the four steps below to file the KYC for the director.

Step-1: Information & Document Submission

Client Role: The process initiates when you provide your essential personal and contact details (Name, Father's Name, DOB, Nationality, Address, PAN, Aadhaar, unique mobile/email) and upload clear, self-attested scanned copies of required documents (PAN, Aadhaar, Passport, Address Proofs) through Setindiabiz's designated secure channel. You must also confirm the availability and validity of your Digital Signature Certificate (DSC) if the e-Form is required.
Setindiabiz Role: We provide a comprehensive checklist and clear instructions, including specific requirements for foreign nationals regarding attestation/apostille. Our team verifies your DIN status and determines whether the e-Form DIR-3 KYC or the DIR-3 KYC Web service is applicable based on your filing history and whether any details need updating.

Step-2: Verification & Form Preparation

Our experts meticulously review your submitted documents for compliance with MCA norms, checking validity periods, attestation correctness, and consistency across documents (e.g., name-matching PAN and DSC). We then prepare the necessary filing on the MCA V3 portal – either filling the e-Form DIR-3 KYC with all details and attachments or verifying the pre-filled data for the DIR-3 KYC Web service. This includes performing the mandatory PAN verification step within the form.

Step-3: OTP & DSC Application (Client & Setindiabiz Coordination):

Setindiabiz Role: We trigger the One-Time Password (OTP) generation from the MCA portal, which sends unique codes to your registered personal mobile number and email ID. We coordinate with you to receive these OTPs promptly, mindful of their limited validity and attempt restrictions.
Client Role: You receive the OTPs and must share them with your Setindiabiz representative immediately. If filing the e-Form DIR-3 KYC, you will need to digitally sign the prepared form using your valid, MCA-registered DSC. Clear communication and prompt client action at this stage are vital to avoid delays.

Step - 4: Professional Certification & Filing

For the e-Form DIR-3 KYC, we facilitate the mandatory certification by a practising professional (CA/CS/CMA). This involves the professional verifying the details and documents and affixing their own DSC along with their membership/COP number. Once all verifications, signatures, and certifications are complete, our team performs the final submission on the MCA portal. If applicable (late filing or mid-year update), we handle the online payment of government fees.

Step-5: Acknowledgement & Post-Filing Support

Director KYC Filing Timeline

Understanding the timeline is crucial for ensuring timely compliance. While the actual submission and approval on the MCA portal can be very fast due to Straight Through Processing (STP), the end-to-end process involves several preparatory steps.

Day 1-2

Document Collection & Initial Setup

Gather all required documents (PAN card, Aadhaar, address proof) and verify your Digital Signature Certificate validity. Your responsiveness during this phase determines how quickly we can proceed to the next steps.

Day 2-3

Document Verification & Form Preparation

Our experts verify all your documents for compliance, check data consistency, and prepare either the e-Form DIR-3 KYC or web service form based on your filing history. Accurate initial submission prevents delays.

Day 3

OTP Verification & Digital Signing

You'll receive OTP codes on your registered mobile and email. For e-form filing, you'll need to digitally sign the document using your valid DSC. Quick response to OTPs ensures smooth processing.

Day 3-4

Professional Certification

For e-Form DIR-3 KYC, a qualified CA/CS/CMA signs and certifies your form. This professional certification is mandatory and requires their digital signature and professional identification.

Day 4

MCA Portal Filing

We submit your form on the MCA V3 Portal. Upon successful submission, you receive a Service Request Number (SRN) as acknowledgement. This confirms your filing is registered with the authorities.

Day 4-5

Automatic Approval Processing

The MCA system processes your application through Straight Through Processing (STP). Approval is typically immediate, though it may take up to 2 days. You'll receive email confirmation of successful completion.

Same Day
(if applicable)

Late Filing Payment

If filing after the deadline, the ₹5,000 late fee must be paid before processing. Online payment is processed instantly but ensures bank processing time allows.

Day 5-6
(if needed)

Reactivation Completion

For late filings, DIN status changes to "Active" after fee payment and form approval. The reactivation email confirms you can resume director functions immediately.

The official window for annual Director KYC filing runs from April 1st to September 30th each year. It is highly advisable to initiate the process well before the September 30th deadline to mitigate risks associated with last-minute portal congestion or unforeseen document issues. While MCA's processing is efficient, the overall timeline heavily depends on the client's readiness to have accurate documents and prompt responses during the OTP/DSC stages.