Director DIN KYC Filing

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We offer assistance in filing the Director KYC to the ROC using DIR-3 (KYC) Form. This is a mandatory annual compliance for Company Directors or Designated Partners of LLP, who have been allotted the Director Identification Number (DIN) on or before March 31st, 2024.

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Overview of the Annual Directors KYC Filing

₹ 499/- Per DIN KYC
  • NIL Govt Fee, when filed before the due date
  • ₹ 5000 Per Director after the Due Date
1st April 2024 to 30th September 2024
1 Day
Every DIN allotted on or before 31st March 2024

Why is Director KYC required?

Director KYC filing is a process where individuals holding a Director Identification Number (DIN) are required to provide updated information and KYC details to the Registrar of Companies (ROC) at the beginning of every financial year. This helps the Ministry of Corporate Affairs maintain up-to-date records of the directors.
Play Video about How to File DIR-3 KYC Online? | File DIR 3 KYC - Need, Eligibility, Process, Documents

Who needs to file the Director KYC

It is mandatory for every person who has been allotted a Director Identification Number (DIN) on or before the end of the last financial year, i.e. 31st March, to file the KYC of the director in the prescribed format called the DIR-3 (KYC) Form to the Registrar of Companies (ROC). This means every person with a DIN issued on or before 31st March 2024, is required to file the Form DIN KYC starting 1st April 2024, and must file their KYC before 30th September 2024.  
Even if a person has resigned as a director or doesn’t hold any directorship or is not a designated partner of any LLP, they still need to file the Directors KYC. The only criterion for applicability of filing the Director KYC is the possession of a DIN. It is interesting to note that If a person has been allotted a DIN, the same cannot be surrendered in case it has been previously used in any directorship or as a designated partner of an LLP. The DIN can only be surrendered if the DIN allotted is never used to become a director in a company or designated partner of an LLP.

What are the forms filed for the Director's KYC?

The last date for filing of Director KYC for the Financial Year 2023-24 (ending on 31st March 2024) is 30th September 2024. However, the Director KYC can be filed on or after 1st April 2024 and until 30th September 2024. If the Annual Filing of the DIN KYC is not completed within the due date, then the status of DIN is changed to Deactivated. A deactivated DIN primarily restricts the director’s ability to perform actions as a director.
Every DIN holder whose DIN has been deactivated due to non-filing of DIR-3 KYC must file eform DIR-3 KYC or perform KYC through the web-service along with applicable fee. Once the form (DIR-3 KYC) is filed, it is approved on STP basis, and the system will automatically reactivate the DIN. Non-compliant DINs’ status would remain ‘Deactivated due to Non-filing of DIR-3 KYC.’ However, please note that filing of DIN KYC after its due date attracts an additional government fee of Rs. 5000/-.

Due Date of DIN KYC
30 September 2024

Govt Fee: ZERO When DIN KYC is Filed before due date

Govt Fee: ₹ 5000 When filed
after Due Date

What are the forms filed for Director’s KYC?

There are two ways to file Directors’ KYC on the MCA portal www.mca.gov.in web-based and form-based (DIR-3 KYC). The method to use in a particular case depends on two factors: the date of allotment of the Director Identification Number and whether there has been any amendment or change in the DIN Holder’s data, such as changes in phone number, email, or address. Here are the scenarios and the relevant methods for filing Directors’ KYC.
  • First-Time Filing of Director KYC: Typically, in cases where the Director Identification Number is allotted between 1 April 2023 and 31 March 2024, the director KYC would be filed for the first time in FY 2024-25 on or after 1 April 2024. The first-time KYC filling is done via a PDF-based form, wherein the proof of Identity and Address is also filed along with OTP Verification of the director’s mobile and email.
  • Subsequent Year Director KYC Filing: After the first filing of director KYC in the previous year, a director can use a simplified method of confirming the director’s details through a web-based filing of DIN KYC. The web-based KYC filing can be done by logging in at the MCA portal, but only in those cases where the particulars of the director have not been changed. The web-based KYC Filing is a simplified filing with the help of email and mobile OTP Confirmation
  • When the particulars of DIN has changed: In case there is any change in the particulars of the director, such as the Mobile Number, Email, Address, Citizenship, then such director can not file the web based director KYC. The appropriate method would be to get the details of the directors corrected by filing an amendment application in DIR-6 and there after file the DIR-3(KYC) form.

Form Based Director KYC Filing

Web Based Director KYC Filing

Process of Filing Director's KYC Filing

STEP

01

Checking DIN Status

To complete the Director’s KYC Filing process, you must first check the DIN status. To do this, please visit the MCA website at www.mca.gov.in and navigate to the DIN section under the MCA services tab. If you need any help, feel free to contact us through chat, phone, or email. You can proceed to the next step once you have confirmed your DIN status.

STEP

02

Accessing the correct form

You have two options for filing the Director’s KYC: the e-form (DIR-3 KYC form) or the web-based form. The e-form should be used for new filings or updates to existing KYC details. The pre-filled web-based form is for the subsequent filing of the DIN KYC. To initiate the process, visit the MCA website and select the appropriate form.

STEP

03

Fill KYC Form & OTP Verification

To complete the KYC process for a director, fill in the correct form with their name, address, nationality, gender, date of birth, PAN, ID, Aadhar, DIN, mobile and email. Some fields may already be filled out in web-based cases if the form is web-based, requiring only the input of the DIN number. Click “Send OTP” to receive verification codes on your mobile and email, which you must enter accurately to complete the process.

STEP

04

Certification & Filing of DIR-3 KYC

To complete the DIR-3 KYC form, digitally sign and certify it using a Digital Signature Certificate. A Chartered Accountant, Company Secretary, or Cost Management Accountant must also certify the form. Submit it on the MCA website. There is no government fee for timely submission, but a late filing fee of Rs. 5000 applies after September 30th.

Documents Needed for Director KYC Filing

Photograph

Front-facing latest passport-size colour photograph of the director of Partner of LLP in JPEG Format.

Address Proof

Passport, Voter Card, Driving License, Electricity Bill, Telephone Bill or Aadhaar (Not Older Than 2 Month)

Pan Card

PAN is mandatory for Indian Citizens; Please submit a copy of your pan card. Ensure that the particulars are updated.

Mobile Number for OTP

A mobile number is required for OTP verification. Foreign citizens must provide their overseas mobile Number.

Passport

Passport is mandatory for Foreign Citizens; However, if the Indian applicant has a passport, then it is mandatory to file.

Email ID for OTP

Furnish your email id on which the government can send communication and OTP for verification.

Frequently Asked Questions About Director KYC

1. What is a director KYC?

The Director KYC is an annual process that requires the submission of updated contact information of a director to the Registrar of Companies using the DIR-3 KYC Form. There are no government fees for filing the DIN KYC. However, if the DIN KYC Form is not filed within the specified time frame (30th September), the associated DIN will be deactivated, and a subsequent fee of ₹5000/- will be required to reactivate the Director Identification Number (DIN).

2. Who has to File DIR-3 KYC?

Every person who has received a Director Identification Number (DIN) on or before 31st March of a financial year must submit an electronic form (e-form) called DIR-3 KYC to the Registrar of Companies (ROC) on or before the following 30th September, as part of their compliance obligations.

3. What is the due date of DIR-3 KYC?

The process of filing the director’s KYC in DIR-3 (KYC) begins on 1 April, after the end of the financial year. For example, for FY 2023-24, the KYC filing process would start on 1 April and can be filed until 30 September 2024.

4. Whether the DIN KYC Filing is an annual process?

Director KYC filing with the ROC is a yearly activity. It is necessary to keep the records of the directors correct and up to date by the MCA.

5. What is the last date of the director's KYC?

Filing KYC (Know Your Customer) for the director begins on 1st April and ends on 30th September. During this period, no government fee is applicable for filing. However, if the filing is done after the mentioned date, a late filing fee of up to ₹5000/- may be imposed. Therefore, all DIN holders must complete the filing process by 30th September following the close of the financial year. For example, concerning FY 2023-24, the last date would be 30th September 2024. This will help you comply with the regulatory requirements.

6. How do I check my director's KYC status?

Please check your email for confirmation emails from the MCA after the approval of the DIN KYC. If you have any difficulties, feel free to consult with us.

7. Is the director's KYC date extended?

As for filing the director KYC, there is ample time beginning on 1st April and ending on 30th September. There is less chance of an extension in the due date of filing the DIN KYC process if there is some extraordinary situation. We will update this page with the new filing dates in case of any extension.

8. What is the fee of Dir 3 KYC?

It is important to note that there is no government fee for the Directors Identification Number (DIN) KYC filing, whether done through the Web-Based KYC or via the DIR-3 (KYC) filing process. However, the filing is delayed beyond the due date of 30 September. In that case, a fine or additional fee of ₹5000 will be applicable. Therefore, it is crucial to ensure timely submission to avoid any penalties or extra charges.

9. Are disqualified directors required to file DIR-3 KYC?

The filing of DIR-3 KYC (Know Your Customer) is mandatory not only for disqualified directors but also for those seeking to comply with regulatory requirements and maintain transparency in their directorship positions. This step is essential for upholding corporate governance and fulfilling legal obligations, thus ensuring the integrity and credibility of individuals serving in such roles.

10. What happens if a director fails to file DIR-3 KYC?

Effective 30th September, the MCA21 system will designate all approved Director Identification Numbers (DINs) allocated before 31st March and lacking a submitted DIR-3 KYC form as “Deactivated.” “Non-filing of DIR-3 KYC” is the explanation for the deactivation. A deactivated DIN renders the holder ineligible for any directorial positions in any company.

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