Due Date of Filing the Directors KYC to ROC

  • Setindiabiz Team
  • April 19, 2024
Due Date of Filing the Directors KYC to ROC

Director KYC Form or DIR 3 KYC is among the necessary annual compliance requirements that a DIN holder must have to follow each financial year. A director whose DIN has been deactivated is also required to go for filing DIR 3 KYC form with a late penalty. It’s necessary to file dir 3 kyc form on or before the due date. It's crucial to file dir 3 kyc form on or before the due date to avoid fines & other legal penalties/actions. The piece of writing helps you know more about the director kyc last date and a few other aspects of this online KYC form.

BRIEF SUMMARY

Overview

Director KYC is a kind of essential compliance requirement that every DIN holder whose DIN status is Approved, must file each financial year. In general, the director KYC last date is the September 31 of the subsequent financial year of obtaining DIN or filing KYC.

Due Date of Filing the Directors KYC to ROC

A Director Identification Number (DIN) is a unique number of Identification that is given to an individual who is proposed to or wishes to become a director or an existing director of a company. This unique 8-digit number is granted by the Central Government of India with lifetime validity. One can obtain a DIN by applying through eForm DIR-3. Initially, a director had to apply for DIN for one single time. DIR 3 KYC form was brought into existence to collect and maintain updated KYC details of DIN holders every year.

Requirement for filing DIR 3 KYC form

The Ministry of Corporate Affairs (MCA) came up with the DIR 3 KYC Form aiming to maintain accurate and updated KYC details of directors. This online form is useful in collecting the personal contact or KYC information of the directors to create transparency among business people.

Who is needed to file DIR 3 KYC Form?

In the recent announcements by MCA, those directors are required to submit their KYC details to the MCA only if they meet certain conditions, listed as below;

  1. A director who was allotted DIN by 31st March 2018 must provide his KYC details.
  2. Any director who was allotted DIN before the end of the financial year with Approved DIN status shall get their DIR 3 KYC filing before 30th September of the subsequent financial year.

Due Date for filing DIR 3 KYC Form

Usually, the last date for DIR 3 KYC form filing is the 30 September of the following financial year which may also be changed by the MCA in some exception conditions. Filing DIR 3 KYC Form is always advisable within the due date as late filing may attract penalties or risks of legal prosecution.

If a director fails to file the e-Form after the due dates mentioned on the MCA21 portal, MCA will mark his/her DIN as ‘Deactivated due to Non-filing of DIR 3 KYC’. However, such directors can re-activate their DIN by filing DIR 3 KYC form online with a late penalty of INR 5,000.

Documents Required to File DIR 3 KYC Form

Similar to other annual compliances, filing DIR 3 KYC form also requires certain documents. The documents required for filing DIR 3 KYC form is described below;

  • Details Nationality  
  • Details of Citizenship 
  • Copy of PAN 
  • Copy of Passport (mandatory in case DIN holder is a non-resident or foreigner) 
  • Copy of Driving License
  • Copy of Aadhaar Card 
  • Copy of Voter Identity Card
  • Copy of Address Proof

Apart from these primary documents, you may need to arrange the following documents as well to file your annual KYC properly;

  • Digital Signature Certificate : Professional Verification & Attestation of required documents by a practicing CA, CS, or Cost Accountant. In the case of a foreign national, a specified authorized entity attestation is required.

An applicant signed a declaration attested by a practicing CA, CS or Cost Accountant.

Process of Filing DIR 3 KYC Form

If you want to file DIR 3 KYC Form successfully, you must follow a step-by-step process. The stepwise process to file the DIR 3 KYC form is described as below;

  1. First, download the DIR 3 KYC form from the official website of the Ministry of Corporate Affairs (MCA). 
  2. Enter your KYC details as required in the form. The DIN Holders whose DIN has been ‘Deactivated due to Non-Compliance of KYC Form’ must verify their KYC information by filing a director kyc form after the due date along with a late fine.  
  3.  Fill out all details required in the DIR 3 KYC form.  
  4. Fill in your PAN details and submit it by clicking on the ‘Verify Income-Tax PAN’ button. Afterward, the system will run a checking process to verify KYC credentials based on your PAN details.  
  5. Enter Contact details and verify it through OTP. 
  6.  Enter Contact details including Mobile Number and Email ID. These points of contact are verified to check whether they belong to the applicant or not. 
  7. Cross-check each information-filled form and also make sure that your form is digitally signed by a CA, CS, or Cost Accountant who has been in practice. 

Apart from these steps, a DIN holder might also need to follow a few other steps to file your DIR 3 KYC file properly. It is always recommended to file the director kyc online form before the last date, not only to avoid hassles of filing kyc on the last time but also to keep fines or other potential legal risks at bay. The director KYC last date for FY 2024-25 will be 30 September 2024.

Filing dir 3 kyc by due date can help you keep potential penalties and legal risks associated with late filing after the last date. It is a necessary annual compliance for DIN holders whose DIN has ‘Approved’ status. DIR 3 KYC form helps MCA to maintain authentic and up to date information of company directors. This data is accessible for the general public thus it ensures transparency across the corporate world. Seek guidance from a legal expert to file your DIR KYC by due date.

Conclusion

FAQs

Q1: Which rules specify DIR 3 KYC?

Rule 12A of Chapter XI of the Companies (Appointment and Qualifications of Directors) Rules, 2014 state DIR 3 KYC.

Q2: What is the fee & last date for director kyc filing?

The director kyc last date for filing through DIR 3 KYC eForm is 30th September of the next financial year. No fee is applicable if the form is filled within the due date.

Q3: Who is required to file DIR-3 KYC?

Every individual who has a Director Identification Number (DIN) as on or before 31st March of a financial year, must file this form on or before dir 3 kyc due date of the next year.

Q4: What is the fee for activation of a DIN post the due date?

According to the Companies (Registration Offices & Fees) Rules, 2014 the fee for activating a DIN with ‘Deactivated’ status is Rs. 5,000.

Q5: What is web-form DIR 3 KYC Web?

A DIN holder who has already submitted DIR 3 KYC eForm to any previous financial year, you can submit DIR 3 KYC Web only if there are no changes in your KYC details from filing of your director KYC form.

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