Director KYC Filing Online New 3-Year KYC Filing Rule

Director KYC is a statutory compliance under Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014. Every DIN holder must periodically verify personal details with the MCA using Form DIR-3 KYC Web to keep their Director Identification Number active and legally valid.

The MCA replaced annual KYC filing with a triennial regime vide G.S.R. 943(E) dated 31st December 2025. Directors now file DIR-3 KYC Web once every third consecutive financial year by 30th June. Both earlier forms have been substituted with a single unified DIR-3 KYC Web form under Rule 12A.

No. The annual requirement has been fully replaced. Under substituted Rule 12A(1), routine KYC filing is now required once every third consecutive financial year by 30th June of the applicable year. This reform was recommended by the HLC-NFRR to ease the compliance burden on directors.

The legal basis is the substituted Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014, introduced through the Companies (Appointment and Qualification of Directors) Amendment Rules, 2025, notified vide G.S.R. 943(E) dated 31st December 2025.

The unified DIR-3 KYC Web form serves five purposes: routine triennial KYC compliance, updation of mobile number, updation of email address, updation of residential address, and reactivation of a deactivated DIN. It has replaced both the earlier DIR-3-KYC e-Form and the DIR-3-KYC-Web.

This reform was recommended by the High Level Committee on Non-Financial Regulatory Reforms (HLC-NFRR) and developed based on stakeholder suggestions. The MCA acted on these inputs in consultation with other ministries. The PIB confirmed this on 1st January 2026 (Release ID: 2210552).

If your DIR-3 KYC was filed for FY 2025-26 and your DIN was allotted on or before 31st March 2025, no filing is required in FY 2026-27 and FY 2027-28. Your next routine filing window is April to June 2028 (FY 2028-29), as confirmed by the official MCA illustrations.

Per MCA’s official illustration, if your DIN was allotted during FY 2025-26, the first routine DIR-3 KYC Web filing is due from April 2029 to June 2029 (FY 2029-30). The three-year compliance cycle is anchored to the financial year of DIN allotment under Rule 12A(1).

The due date for routine triennial filing is 30th June of the applicable financial year. For instance, directors who completed KYC till date will next file by 30th June 2028. The due date has been advanced from the earlier 30th September deadline under the old annual regime.

No. This is a critical distinction under the new rules. A change-based filing under Rule 12A(2) runs independently from the routine 3-year cycle under Rule 12A(1). The triennial cycle remains anchored to the financial year of DIN allotment and is never altered by an event-based update.

Your cycle is anchored to the financial year of DIN allotment. Count three consecutive financial years from that anchor year. The filing window is April to June of the immediately following year. For example, DIN allotted in FY 2025-26 means the first due window is April–June 2029.

Yes. Under Rule 12A(2), any change in personal mobile number, email ID, or residential address must be filed within 30 days of such change through the DIR-3 KYC Web form. This is an event-based obligation separate from the routine triennial cycle and carries a prescribed fee.

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No. For routine triennial KYC filings where no details have changed, DSC and professional certification are not required. However, when filing for updation of mobile number, email address, or residential address, DSC by the director and certification by a practising CA, CS, or CMA is mandatory.

Indian directors need a self-attested PAN card, Aadhaar card, and recent address proof (bank statement or utility bill not older than two months). A unique mobile number and email ID are required for OTP verification. Foreign nationals must provide a valid self-attested passport.

The MCA portal sends separate one-time passwords to your registered mobile number and email ID. You must enter both OTPs within the valid time limit. This real-time digital verification authenticates your contact details under the requirements of Rule 12A of the Companies Rules.

Yes, for routine triennial filings where your details remain unchanged, professional certification is not required. You can verify via OTP and submit directly. However, for change-based filings involving updation of mobile, email, or address, certification by a practising CA, CS, or CMA is needed.

The Service Request Number (SRN) is a unique tracking reference generated instantly by the MCA system upon successful submission of the DIR-3 KYC Web form. Retain this SRN as definitive proof of your filing. You can use it to track the status of your application on the MCA portal.

Log in to the MCA V3 portal at www.mca.gov.in using your registered credentials. Navigate to MCA Services, then select Director KYC under DIN-related filings. Enter your DIN to fetch pre-filled records, verify details, complete OTP authentication, and submit the unified form.

Once submitted and approved, a DIR-3 KYC form cannot be withdrawn. If any information needs to be updated post-submission, the correct and mandatory procedure is to file e-Form DIR-6 to notify the Registrar of the changes in your particulars.

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If you fail to file the triennial DIR-3 KYC Web form by 30th June of the applicable year, the MCA will deactivate your Director Identification Number under Rule 11(2). A deactivated DIN restricts your ability to sign MCA forms, attend board meetings, or function as a company director.

To reactivate a deactivated DIN, you must file the DIR-3 KYC Web form and pay a late filing fee of ₹5,000 to the MCA. This fee applies regardless of the duration of non-compliance. Timely filing avoids both the penalty and the operational disruption caused by DIN deactivation.

Yes. The unified DIR-3 KYC Web form can be used for DIN reactivation. Submit the form with correct KYC details and pay the ₹5,000 reactivation fee. Directors who had not filed KYC earlier could also reactivate their DINs under existing provisions until 31st March 2026.

Yes. A deactivated DIN prevents you from signing any MCA forms, filing annual returns, or participating in statutory filings. It can disrupt the compliance of every company where you serve as a director, potentially triggering additional regulatory consequences under the Companies Act, 2013.

No government fee applies for routine triennial DIR-3 KYC Web filings submitted before the due date. However, for change-based filings under Rule 12A(2), a prescribed fee applies as per the Companies (Registration Offices and Fees) Rules, 2014. Confirm the exact fee on the MCA portal.

All DIR-3 KYC web or e-forms in draft, pending, or pending-for-DSC-upload status have been marked cancelled from 31st March 2026. You must file a fresh DIR-3 KYC Web form under the new framework. Previously submitted and approved filings remain valid and count toward your cycle.

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Yes. Disqualification under Section 164 of the Companies Act, 2013, does not exempt a DIN holder from KYC compliance. As long as you hold a valid DIN, you must file the triennial DIR-3 KYC Web form to prevent deactivation, regardless of your current directorship or disqualification status.

Yes. Foreign nationals holding a DIN in any Indian company must comply with the triennial KYC requirements. They must provide a valid apostilled or notarised passport and address proof. OTP verification will be sent to their registered international mobile number and email address.

Yes. KYC compliance is linked to holding a DIN, not to active directorship. Even after resignation, you must file the DIR-3 KYC Web form as long as your DIN remains active. If you no longer wish to use your DIN, you may apply to surrender it through Form DIR-5 filed with the MCA.

The triennial KYC requirement under Rule 12A applies to every individual holding a DIN, which includes Designated Partners of LLPs who were allotted a DIN. Compliance obligations remain identical regardless of whether the DIN is used in a company or an LLP structure.

Yes. KYC filing is mandatory for all DIN holders irrespective of whether the DIN is currently associated with an active company. The obligation arises from holding a DIN as of 31st March of a financial year, not from active directorship in any specific company.

Yes. Setindiabiz connects you with independent licensed Chartered Accountants and Company Secretaries who handle the complete reactivation process. This includes preparing and filing the DIR-3 KYC Web form, arranging the ₹5,000 fee payment, and ensuring your DIN is restored promptly.