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Change Registered Office Within City

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The registered office of a company assumes significance for the requirement of maintaining company's statutory records, minutes and accounts etc. The change in registered office within the state can be done without seeking any prior approval however company has to file information of new registered office within 30 days of such change with the registrar of companies. Team SETINDIABIZ helps to do the necessary filing at Just Rs. 3,000/-

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Change Registered Office Within City

Change Registered Office Within City

The registered office of a company is the address of the company which is recorded with the ROC as its registered address. As per law, a company is required to maintain its statutory registers and records at the registered address, such as minutes book, register of members, register of directors, etc. Under section 12 of the companies act, 2013 a company is required to paint or affix its name, and the address of its registered office, and keep the same painted or attached, on the outside of every office or place in which its business is carried on. In case a company is changing the registered office then the procedure to be followed differs based on below four situations.

Company Name Change
CHANGE WITHIN LOCAL LIMITS OF THE CITY ONE CITY TO ANOTHER WITHIN SAME ROC FORM JURISDICTION OF ONE ROC TO ANOTHER FROM ONE STATE TO ANOTHER STATE

Stepwise Procedure to Change Registered Office with Local Limits of City

01

Convene Meeting of the Board of Directors by giving at least 7 Days notice

To decide on the new registered address of the company within the municipal limits of the same city the directors must meet in a legally convened board meeting. The notice sent to directors must contain the agenda of the meeting, and we suggest to include the proposed new registered address so that the directors come prepared. We strongly recommend following the standards prescribed by ICSI in SS-1 for board meetings.

02

Passing of Board Resolution for Change of Registered Address

The directors present at the board meeting must accept the change of registered office with a simple majority. The minutes of the meeting to be prepared and signed by the directors

03

Intimation to ROC of new registered office in INC-22

The company has to file an intimation to the ROC in Form No INC-22 within 30 days of the decision of the change of registered office by the board of directors of the company. With the form INC-22, the proof of premises and copy of the board resolution must be filed as an attachment.

List of Documents Required for Change of Registered Offoce

  1. List of directors of the Company
  2. Proposed new registered office address
  3. Rent agreement in the name of company for new proposed address
  4. Utility Bill as proof of premises and a NOC from the owner of premises.
  5. Digital Signature of the authorised director
  6. Letterheads (approx 5) and rubber stamp of director

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Jayanta Das

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- Jayanta DasPrimero Skills & Training Pvt. Ltd. Director
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- LIU FUTANGCCIC India Private Limited Managing Director