What is GSTR-7?: GST Returns Due Date, Eligibility & Documents Required

  • Setindiabiz Team
  • December 29, 2023
What is GSTR-7 GST Returns Due Date, Eligibility & Documents Required

This comprehensive blog on GSTR-7 GST Returns filing provides readers with a clear understanding of the key purposes, eligibility criteria, and documentation requirements associated with this crucial monthly return. Covering topics such as TDS deduction, compliance, and consequences of late filing, the blog serves as a valuable guide for GST-registered taxpayers who are responsible for deducting tax at source. Read more for full details.

BRIEF SUMMARY
GSTR-7 is a monthly return filed by GST-registered taxpayers responsible for deducting Tax Deducted at Source (TDS). The key purpose of filing GSTR-7 is to report details of TDS deducted during a specific month, including the amount deducted, payable and paid to the government on behalf of the deductee. It ensures compliance for entities deducting and paying TDS and enables the government to verify the accuracy of TDS details. Let’s explore the due date, process, and eligibility in detail.

What is GSTR-7?: Key Purpose of GSTR-7 Filing

GSTR-7 is a monthly return that needs to be filed by GST-registered taxpayers who are responsible for deducting tax at source(TDS). The returns provide details of the amount of tax deducted, the amount of tax payable, and the amount of tax paid by the deductor on behalf of the deductee, to the Government in a particular month. The following are the key purposes of filing GST returns in Form GSTR-7:
  1. TDS Deduction: The registered person who is liable to deduct TDS has to file GSTR-7 to report the details of TDS deducted during the concerned month.
  2. TDS Payable: GSTR-7 also provides a summary of TDS payable for the concerned month.
  3. TDS Paid: The registered person has to pay the TDS amount to the government and report the same in GSTR-7.
  4. Compliance: Filing GSTR-7 helps in ensuring compliance of the GST-registered person who is responsible for deducting and paying TDS.
  5. Verification: GSTR-7 enables the government to verify the TDS details submitted by the registered person and ensure that the correct amount of tax has been deducted and paid.

TDS Deduction Eligibility for GSTR-7 Filing

Under the GST system, certain specified persons are required to deduct TDS (Tax Deducted at Source) while making certain types of payments. A complete list of these taxable persons have been mentioned below. In addition to these specified persons, businesses that are registered under GST and have an annual turnover of more than Rs. 10 crores in the previous financial year are also required to deduct TDS on certain types of payments, such as payments made to suppliers or contractors. Such businesses are known as “TDS deductors” and are required to file GSTR-7 returns to report the TDS deductions made during the tax period.
  1. A department or establishment of the Central or State Government, or a local authority.
  2. Government agencies or bodies that are set up by an Act of Parliament or State Legislature.
  3. An authority or a board that is set up by the Central or State Government, or a local authority.
  4. Public sector undertakings (PSUs).
  5. Any other person as notified by the GST Council.
Therefore, TDS under GST applies to a wide range of persons and entities, including government bodies, PSUs, and businesses with a high annual turnover.

GSTR-7 Eligibility & Exemptions

Any registered person who is liable to deduct TDS under GST is eligible to file GSTR-7. This includes both government departments and private businesses that make payments to vendors on the purchase of their goods and services. Government departments or Private businesses that make payments to vendors exceeding Rs. 2.5 lakhs are required to deduct TDS under GST and file the returns on such deduction in Form GSTR-7. Moreover, the rate of such TDS deduction is fixated at 2%, 1% each as GST or SGST in case of an intra-state supply of goods and services, and 2% at IGST in case of an inter-state supply of goods and services
After deducting TDS and filing its returns in form GSTR 7, the deductor must issue a TDS certificate to the deductee in Form GSTR-7A. The TDS certificate must be issued within 5 days from the due date of filing of GSTR-7 (discussed later) for the month in which the TDS is deducted. However, the following are exempt from filing GSTR-7:
  1. Persons who are not required to deduct TDS under GST
  2. Persons who are not registered under GST in the place where they are receiving supplies 
  3. Individuals who are registered under the GST Composition Scheme
  4. Non-resident taxable persons
  5. Online information and database access or retrieval (OIDAR) service providers who are not required to deduct TDS under GST, and

Details & Documents required for the GSTR-7

GSTR-7 contains detailed information on the registered TDS deductor as well as the TDS deducted. So, there are several particulars and documents which are required to file GSTR 7. Having all these documents and information on hand will help businesses to file their GSTR-7 returns accurately and avoid any errors or discrepancies. Additionally, businesses should ensure that they maintain accurate records of all TDS deductions and payments throughout the year to simplify the filing process and ensure compliance with the GST regulations. A detailed list of all such particulars and information is given below:
List of Documents Key Purpose
TDS Deduction Certificate
Details such as the supplier’s name, the amount of TDS deducted, and the date of collection for filing GSTR 8 can be taken from the TCS Certificate issued by the e-commerce operator to the supplier.
GSTIN
Businesses must have a valid GSTIN, which is a unique identification number that is assigned to them at the time of GST registration.
PAN
Businesses must have a valid PAN, which is a ten-digit alphanumeric number that is issued by the Income Tax Department.
Invoices and Bills
Businesses must maintain accurate records of all invoices and bills relating to the TDS deductions, which should contain details such as the name and address of the supplier, the GSTIN of the supplier, the description of the goods or services supplied, the quantity, the rate of tax, and the amount.
Payment Details
Businesses must maintain accurate records of all payments made against the supplies. These would include the mode of payment, the amount, and the date of payment.

What is the due date for filing GSTR-7?

The due date for filing GSTR-7 is the 10th of the following month. This means that businesses that deduct TDS (Tax Deducted at Source) are required to file their GSTR-7 returns by the 10th of the month following the month in which TDS was deducted. For example, if TDS was deducted in January, the GSTR-7 return must be filed by the 10th of February.
It’s important to note that failure to file GSTR-7 by the due date can result in penalties and interest charges. Therefore, it’s essential to ensure that GSTR-7 returns are filed on time to avoid these penalties and ensure compliance with the GST regulations. Additionally, it’s important to maintain accurate records of TDS deductions and payments to make the filing process smoother and more efficient.

What are the consequences of not filing GSTR-7?

If a business fails to file its GSTR-7 return within the due date, it will be subject to late filing fees and penalties. According to the decisions undertaken in the 43rd GST Council Meeting, the late filing fees for GSTR-7 are Rs.50 per day for each day of delay, subject to a maximum of Rs.2,000. This means that if a business files its GSTR-7 return 10 days after the due date, it will have to pay a late filing fee of Rs.500 (10 days x Rs.50 per day). If the delay exceeds 10 days, the late filing fee will be a maximum of Rs.2,000.
In addition to the late filing fees, businesses that do not file their GSTR-7 returns on time may also face interest charges and other penalties. These penalties can vary depending on the severity of the non-compliance and can range from a percentage of the outstanding tax liability to criminal prosecution in extreme cases. To avoid these penalties and ensure adherence to the GST regulations, it is essential to ensure that the GSTR-7 returns are filed within the due date.

In conclusion, GSTR-7 is a crucial GST return that must be filed by businesses that are required to deduct TDS under the GST system. The purpose of this return is to report the details of TDS deductions made during the tax period and provide relevant information about the deductee. It is essential to file the GSTR-7 return within the due date to avoid late filing fees and penalties, which can be significant if the delay extends beyond the maximum allowable limit. Businesses that are eligible to file GSTR-7 must ensure that they have the required documents and information on hand, such as a valid TDS deduction certificate, GSTIN, PAN, invoices and bills, and payment details, to ensure accurate filing and compliance with the GST regulations. By following these guidelines and maintaining accurate records throughout the year, businesses can avoid penalties and streamline their GST filing process.

Conclusion

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