How to Check Company Registration Number in MCA Master Data?

  • Setindiabiz Team
  • January 19, 2023
How to Check Company Registration Number in MCA Master Data?
Checking Company Registration Number is an effective and easy way to check not just the registration status of a company but also every other detail about it. The process is quick and completely online. To check company registration number, you can easily avail the Master Data services offered by the Indian Ministry of Corporate Affairs through its official website at www.mca.gov.in. Master Data is a complete database of companies and LLPs incorporated in India by the Registrar of Companies. The blog discusses the comprehensive process of how to check company registration number online through the MCA Master Data Services on the MCA portal. However, before knowing about how to check company registration numbers in India, it’s important to first understand what actually is a Company Registration Number!

What is a Company Registration Number?

Company Registration Number and CIN are terms that are often used interchangeably, but are they one and the same thing? Well, Not Exactly! While Company Incorporation Number is a unique 21-digit alphanumeric code used to identify registered Companies and LLPs, registration number is a 6-digit number with which the Company is actually registered. It is mentioned in the last 6 digits of the Corporate Identification Number or CIN, which in turn is mentioned in the Company Incorporation Certificate granted by the ROC.
Let’s understand with the help of an example. “L17110MH1973PLC019786” is the Corporate Identification Number of Reliance Industries Limited. Here, the last six digits, viz, “19786” is the company registration number. The rest indicate other information about the company like its listing status, industrial code as per the NIC, legal structure, state in which the company incorporated and the year of incorporation. These together constitute the CIN number of the company. To know its complete meaning, check out our detailed blog on Corporate Identification Number or CIN.

How can Master Data Help Check Company Registration Number?

Master Data is one of the most availed services on the official website of the Ministry of Corporate Affairs, www.mca.gov.in. It enables the public to view and inspect all incorporation details and documents of existing companies and LLPs in India. The service ensures transparency and accountability on part of these businesses and ensures that all stakeholders, including the Government, feel safe and secure while transacting or communicating with them. So, you can consider Master Data to be a complete database of incorporated companies and LLPs in India.
Master Data is the place where you find all the information about a Registered Company or LLP like their name, CIN / LLPIN Number, jurisdictional ROC, capital, registered address, and compliance status. Along with all this significant information, Master Data also mentions the registration number of Companies and LLPs as part of their CIN and LLPIN respectively. Here’s a complete list of information displayed in the Master Data:
  1. The CIN of the company or LLPIN of the LLP
  2. The details of the jurisdictional ROC who incorporated the company or LLP (ROC Code)
  3. LLP/Company Registration Number
  4. Class of Company (whether Public or Private)
  5. Category of Company (whether limited by shares or limited by guarantee)
  6. Authorised and paid-up capital of the company or LLP
  7. The ate on which the company or LLP was incorporated
  8. The registered office of the company or LLP is located
  9. Address of any other office where the company or LLP is maintaining its statutory documents and account books
  10. e-mail address of the company or LLP
  11. Status of the company for e-filing
  12. Whether the company is listed or not, and if listed, the stocks of the company are suspended at the stock exchange
  13. The date on which the last Annual General Meeting of the company was held
  14. The number of members (applicable only if the company has no share capital)
  15. Status of Compliance for the company

How to Check Company Registration Number in 5 Simple Steps!

Now that we know where the Company Registration Number is found, let us navigate through the process of how to check Company Registration Number in India. To check the company registration number, you must be able to access the MCA portal online. The portal contains the services of Master Data which enables you to check the registration number. Also, you must possess the CIN or Corporate Identification Number of the Company whose registration number you are supposed to check and verify. Once these are available, you can begin the process of checking company registration numbers online. Given below is a Stepwise Guide of how to do so.
How to Check Company Registration Number

Step 1: Visit MCA Portal

Go to the official website of the Ministry of Corporate Affairs (MCA) by copying and pasting this link http://www.mca.gov.in. MCA website holds the authority for regulating all registered companies in India and maintaining their records.

Step 2: Go to Website MCA Services Tab

In the Menu, click on the MCA services. Then, a dropdown will appear after clicking on the MCA services. It will show you a list of services offered by the Ministry of Corporate Affairs through this official website.

Step 3: Access Master Data Option

Out of these services, select the option ‘View Company and LLP Master Data’ under the heading ‘Master Data’. Master Data is one of the most popular and used services on the MCA portal. It allows public viewing and inspection of company’s information by all its stakeholders and ensures transparency.

Step 4: Submit CIN / LLPIN

You will be redirected to a new window where you are asked to fill out the name of the company or LLP and its CIN or LLPIN. After you have entered the required details, click on the “submit” button below.

Step 5: Check Company Registration Number from Master Data

If the CIN/LLPIN you’ve submitted is true and valid, all the information and significant documents of the company or LLP registered with the ROC will appear on the screen. We have already mentioned a list of those details above. Among these, you can also view the Company’s Corporate Identification Number and verify the Company Registration Number from its last Six-Digits. This will ensure that the CIN and Registration Number you possess is also recorded with the Government.

Why is it Important to Check Company Registration Number Online?

Verifying or checking Company registration number online may seem a simple task but plays a major role in most of the business transactions, dealings or associations. It provides a plethora of benefits to the individuals, businesses, and the stakeholders who want to associate with a company. Checking a company’s registration number online is important to take a closer look into the company’s fundamentals including its financial conditions, business history, etc. By checking company registration process, you can access the below aspects;
  1. Legal Verification: Checking a company’s registration number online can take you to the conclusion whether the company you’re planning to associate or deal with is legally recognized by the designated governmental authorities or not. With such kinds of activities, you can prevent fraudulent activities and safeguards yourself from unscrupulous operators.  
  2. Business Credibility: When you plan to associate with a company through investment in it, or even by availing its products/services, checking its registration number can be quite beneficial. If a company is registered and its details are visible in the government’s portal, it means that it strictly adheres to the legal guidelines and has followed all the necessary processes to establish itself as a legal business entity. 
  3. Transparency and Trust: Companies that easily provide their registration number for verification demonstrate transparency. This transparency enhances trust among the stakeholders, including customers, partners, and investors. It shows that the company is not involved in any illegitimate activities and therefore, it has not any problem in providing their details to any individual or potential stakeholders. Above that, being a registered company, this entity is fully committed to ethical business practices.  
  4. Access to Information: Checking the registration number of a company online often helps you determine all essential information about the company. This information primarily includes necessary details of its registered address, directors, shareholders, and much more. With this information, you can make informed decisions.  
  5. Legal Recourse: In the condition of any dispute, having access to the company registration details can play a vital role in legal recourse. If the need arises for taking legal action against the company for a valid reason, accurate registration information helps streamline the process and improves your chances of a successful result.   
  6. Avoiding Scams: As we all know, the online world is flooded with scams and fraudulent activities that have taken place across the business landscape. Verifying a company’s registration number can help you steer clear of potentially dangerous or dubious entities trying to exploit unsuspecting individuals or businesses.     
  7. Compliance and Accountability: Registered companies are bound to strictly stick to specific rules, regulations, as well as standards. By verifying registration number, you can determine that the company is accountable for its actions and operations. It is highly important before entering into any business contracts or partnerships.

What are the Other Details You Can View Under MCA Master Data?

Apart from the Company Registration Number and the basic information of the Company as discussed above, Master Data also contains some of the other significant admin details of the Company. These include the name of the Company’s Authorised Director, their details and the Index Charges of the Company. Here’s what this information actually entails.

1. Details of the authorised signatory director or designated partner of the Company or LLP

Any Director of a company can be authorised by its Board of Directors to sign the application for company registration and every other application subsequently filed by the company. This director is called the “Authorised Signatory” of the Company. The same goes for LLPs as well, the only difference being that the signatory here is one of its designated partners authorised by all the other partners of the LLP.
The master data gives you the option to view the professional details of this authorised signatory, including his name, DIN, DPIN, PAN, designation in the company or LLP, the status of his Digital Signature Certificate (whether registered or not), the expiry date of the digital signature certificate, and if the DIN has been surrendered, the date of such surrender.
All you need to do is go to the MCA website and click on the “MCA Services” tab on the menu. From the dropdown, under Master Data, click on the “View Signatory Details” option. Enter the CIN or LLPIN of the company or LLP and submit. You will be able to view the details of the authorised signatory of the concerned company or LLP.

2. Details of any Director or Designated Partner of the Company or LLP

You can also view the personal details of any director of the Company, like his name, DIN number, and complete details of the companies in which the concerned individual is a director. All you need to do is go to the MCA website and click on the “MCA Services” tab on the menu. From the dropdown, under Master Data, click on the “View Director Master Data” option. Enter the DIN number of the director and submit. You will be able to view the details of the concerned director of the company.

3. Index of Charges of the company or LLP

Among the master data services, you can also view the charges due on the company, whether it is related to any asset or property it owns, and compliance which is due in its name or a loan it has taken from any bank or financial institution. You can view the type of charge, the amount of charge and the duration for which it has been due.

In the complicated tasks of business dealings and partnerships, the importance of checking company registration number online cannot be overstated. The simple step helps bring transparency, credibility and legal assurance among potential business associates or parties. Upon verification of a company's legitimacy, you can move ahead to establish trustworthy collaborations, safeguarding your investments, and also contributing to a more secure and responsible business ecosystem. The path to successful and valid ventures/collaboration begins with the due diligence and verification of a company's registration number is an indispensable part of this process.

Conclusion

FAQs

Q1: Are Company Registration Number and CIN the same?

Company Registration Number and CIN are related but both are distinct from each other. The Registration number is a 6-digit number with which the company is registered. On the other hand, CIN is a 21-digit alphanumeric code which acts as a unique identifier for the company as it includes the company registration number along with other necessary information i.e. listing status, industrial code, legal structure, state, and year of incorporation.

Q2: How can you check company registration numbers online on Master Data?

Master Data is an extensive database of companies and LLPs incorporated in India under the Registrar of Companies (RoC). You can easily access the same through the official website of the Ministry of Corporate Affairs (MCA). Master Data allows the public to access details of incorporation and documents of a registered company, including its registration number, and enhances transparency in all its transactions.

Q3: What information is available in the Master Data for a registered company?

Master Data gives a wealth of information, including CIN or LLPIN, class and category of the company, jurisdictional ROC details, authorised and paid-up capital, incorporation date, registered office address, compliance status, and more. It also includes the registration number of the company or LLP.

Q4: How can I use Master Data to check a company's registration number?

To check a company’s registration number using Master Data, first you need to go to the MCA portal (http://www.mca.gov.in). Access the “View company and LLP Master Data” option under “Master Data” in the MCA services tab. Enter the company or LLP name and its CIN or LLPIN.
Upon submission, if the provided CIN/LLPIN is valid, all relevant information, including the company registration number, will be displayed on your screen.

Q5: Can I rely solely on the company registration number to assess a company's legitimacy and credibility?

While the registration number is an important identifier, it can’t be taken as a sole aspect of due diligence. In order to thoroughly find out a company’s legitimacy and credibility, try to go deeper by checking its overall profile, including its incorporation details & documents, financial records, business history, etc.

Associating with legal and financial professionals can provide a more comprehensive understanding before going for significant business transactions or partnerships with a company.
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2 thoughts on “How to Check Company Registration Number in MCA Master Data?”

  1. If you want a simple way to check a company’s registration number, you’re in the right place! This guide is super easy to follow and comes highly recommended!

  2. Big thanks for this meaningful content! I was a bit lost checking my company registration number, but your clear steps made it very simple. Super helpful for someone like me navigating these processes. Kudos for simplifying it!

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