Board Resolution for Google My Business (GMB) Verification – Employee Authorisation

Published : 20-06-2025

Updated : 14-11-2025

Overview : Google My Business verification requires an authorised representative to demonstrate legitimate authority to represent the business during the verification process. This board resolution formally designates an employee with the necessary authorisation to act on behalf of the company for Google My Business verification, ensuring compliance with Google’s requirements that only business owners or duly authorised representatives can manage business profiles. The resolution provides legal backing for the employee to access verification systems, submit required documentation, and complete the verification process as the company’s official representative.

Sample Board Resolution

Download Word Format

Copy

CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF ____________ [Company Name] HELD ON ____________ [Date] AT ____________ [Time] AT ____________ [Meeting Venue]

“RESOLVED THAT pursuant to the provisions of Section 21 of the Companies Act, 2013 and other applicable provisions of the Act, Mr./Ms. ____________ [Employee Name], ____________ [Designation], Employee ID: ____________ [Employee ID], be and is hereby authorised to act as the authorised representative of the Company for the purpose of Google My Business/Google Map Listing verification and related activities.

RESOLVED FURTHER THAT the said Mr./Ms. ____________ [Employee Name] is hereby empowered and authorised to undertake all necessary actions for Google My Business verification or Google Map Listing Verification on behalf of the Company including but not limited to creating and managing the Company’s Google My Business profile or the profile of the company at Google Map, submitting verification requests through various methods including video verification, phone verification, postcard verification or any other method prescribed by Google, providing necessary documentation and proof of authorization to represent the business, demonstrating proof of management and business operations as required by Google’s verification process, accessing and managing the Company’s Google My Business dashboard and account, responding to verification requirements and queries from Google’s verification team, updating business information, hours of operation, contact details and other relevant business data on the Google My Business platform, and signing and executing any documents, forms, or digital acknowledgments required for the verification process.

RESOLVED FURTHER THAT Mr./Ms. ____________ [Employee Name] is authorised to represent that he/she is an authorised representative of the Company with full authority to manage the Company’s digital presence on Google platforms and to provide necessary proof of such authorisation to Google during the verification process.

RESOLVED FURTHER THATthe said authorisation shall remain valid until revoked by the Board of Directors through a subsequent resolution, and Mr./Ms. ____________ [Employee Name] shall regularly report to the Board regarding the status of Google My Business verification and any significant developments in the Company’s Google My Business profile management.

RESOLVED FURTHER THAT __________ [Authorised Signatory Name], _________ [Designation] of the Company, be and is hereby authorised to issue certified copies of this resolution as and when required and to authenticate the same for all legal and business purposes.

RESOLVED FURTHER THAT any Director or Key Managerial Personnel of the Company be and is hereby severally authorised to do all such acts, deeds, matters and things as may be necessary, expedient, proper or desirable to give effect to this resolution. By Order of the Board For ____________ [Company Name]”

Relevant Legal Provision

Section 21 of the Companies Act, 2013 provides the statutory framework for the authorisation of employees to represent companies in various capacities. The section states that “save as otherwise provided in this Act, a document or proceeding requiring authentication by a company may be signed by any key managerial personnel or an officer or employee of the company duly authorised by the Board in this behalf of the company.” This provision empowers the Board of Directors to delegate specific authorities to employees for conducting business on behalf of the company.

Section 179 of the Companies Act, 2013 outlines the powers of the Board of Directors, including the authority to delegate specific functions to employees and officers. When combined with Section 21, these provisions create a comprehensive legal framework allowing companies to authorise employees for specific business functions such as digital platform verification and management, ensuring that such authorisation is properly documented and legally enforceable.

Setindiabiz Services:

Setindiabiz offers comprehensive company secretarial services, including drafting board resolutions, compliance management, and digital platform verification assistance. Our expert team ensures that all corporate authorisations are properly documented and comply with the Companies Act, 2013 requirements. We provide end-to-end support for Google My Business verification processes and other digital compliance needs, helping businesses maintain proper corporate governance while expanding their digital presence. Visit us at https://www.setindiabiz.com/secretarial-retainership

FAQ’s

Is a board resolution mandatory for Google My Business verification?

While Google doesn’t explicitly require a board resolution, having one provides legal protection and clear documentation of authorisation. It ensures that the employee has proper authority to represent the company and protects both the company and the employee from potential liability issues.

Can any employee be authorised for Google My Business verification?

The Board of Directors has discretion to authorise any employee, but it’s advisable to choose someone with appropriate seniority and understanding of the business operations. The employee should be able to demonstrate proof of management authority during Google’s verification process.

What documents does the authorised employee need during verification?

The employee will need the board resolution, company registration documents, proof of business address, and access to business premises. For video verification, they must demonstrate access to employee-only areas and business operations.

How long does the authorisation remain valid?

The authorisation remains valid until specifically revoked by the Board through another resolution. It’s good practice to review and renew such authorisations annually or when there are changes in employee roles.

Can multiple employees be authorised simultaneously?

Yes, the board can authorise multiple employees in the same resolution or through separate resolutions. However, Google typically requires only one primary contact for verification purposes.

What happens if the authorised employee leaves the company?

The Board should pass a new resolution revoking the previous authorisation and appointing a new authorised representative. The Google My Business account should also be transferred to the new authorised person.

Does this resolution need to be filed with ROC?

This specific type of authorisation doesn’t typically require filing with the Registrar of Companies under Section 117 unless it involves significant delegation of powers that fall under specified categories in the Companies Act.

Can the authorised employee make changes to business information?

The resolution should specify the scope of authority. Generally, employees are authorised to update basic business information like hours, contact details, and descriptions, but major changes should require additional board approval.

What verification methods can the authorised employee use?

The employee can use any verification method offered by Google, including video verification, phone verification, postcard verification, or email verification, depending on what options are available for the specific business profile.

Is there any liability for the company if verification fails?

The resolution should be drafted to ensure that the employee acts within the scope of authority. As long as the employee follows proper procedures and acts in good faith, the company’s liability is minimised through proper documentation and clear authorisation.

Author Bio

Editorial Team

Setindiabiz Editorial Team is a multidisciplinary collective of Chartered Accountants, Company Secretaries, and Advocates offering authoritative insights on India’s regulatory and business landscape. With decades of experience in compliance, taxation, and advisory, they empower entrepreneurs and enterprises to make informed decisions.