Registration with Provident Fund Organisation is mandatory for establishments employing 20 or more employees. However, it can also be taken on the voluntary basis with the consent of its employees. We assist you to obtain registration with PF department for the most reasonable fee and fast. The provident fund is a social security scheme having the government guarantee to its members. The provisions of the PF Act applies to the establishment based on the number of employees. The establishments must apply for registration within 30 days of reaching the number of employees required for coverage. After registration with PF, the establishment must allot Unique Identification Number (UIN) number to its eligible employees and deposit the PF contribution before 15th of next month.
Pan card of Establishment
Certificate of Incorporation
Canceled cheque of Establishment
Address Proof of establishment (Rent agreement, Water/Electricity/Telephone Bill in the name of establishment)
Specimen signature of Directors and Authorised Signatories
Consent of Majority of Employees in case of voluntary registration
Digital Signature of Authorized Applicant (Class-2)
Regular Compliance with Provident Fund
After allotment of Provident Fund Code to the establishment, Form No -2, of employees must be obtained as their declaration on coverage eligibility and to record a nominee for the fund.
Allotment of UAN / PF Number
The employer is required to allot PF number / Unique Identification Number (UAN) after verifying the KYC document of the employees. The UAN is the account number of PF for the employee.
Preparation of Registers
Establishment registered with PF must prepare and maintain proper labour register and produce the same for the verification by the enforcement office of the Provident Fund when he visits the premises.
Monthly PF Payment & Return
While paying the salary to the employee, the employer is liable to deduct 12% of salary as PF contribution. The due PF and a Monthly return must be submitted before 15th of next month.
PF Transfer or Withdrawal
The employer is also required to be one point contact for all PF transfer and withdrawal by the employees. The requests received from the employees must be promptly processed and deposited with PF office.
Late PF Payment.
The PF dues for the month must be paid within its due date. If late paid, then the same is disallowed as expenses under income tax act, and PF department also collects damages @ 18% per month.
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